Office Administrator (based in Malta)

Our client is seeking to recruit an organised Office Administrator to support the business by managing the reception area and conducting administrative duties and activities.

What is expected of you?

Attend to visitors and deal with all enquiries
Supply information regarding the organisation to clients and staff
Manage all business travel arrangements and bookings for management staff
Answer, screen and direct calls
Handle incoming mail and other material
Schedule and confirm appointments and maintain boardroom appointment diary electronically
Assist in the planning and preparation of meetings, conferences and conference calls
Maintain the general filing system
Manage office space ensuring the reception area is kept neat
Maintain an adequate inventory of office supplies and manage the stationery order
Set up and maintain filing systems
Liaise with internal and external contacts
Provide general administration and clerical support to other departments as directed by line management

What are you expected to bring?

Relevant work experience in a similar environment
Be a proven multi-tasker, able to handle several scenarios concurrently
Have strong organisational and problem-solving skills
Must be able to work independently and manage all projects and tasks in a timely manner
Computer literate and able to use general Office applications confidently, especially email and Excel
Be well-spoken in both English and Maltese
Be confident and have a outgoing personality

What’s in it for you?

Pleasant working environment
Work with a strong brand