Administrative Assistant

H&R Paving, Inc. is searching for a Full time Admin. Assistant to join their busy team full time (35-40 hours depending on the season). Services include landscape management, enhancements, design/build landscape construction management


The ideal candidate thrives in a casual home office/construction shop type of environment, takes initiative, and enjoys wearing many hats in the office with limited supervision. If this sounds like a match for you, please apply with a short cover letter and resume through this ad.



ESSENTIAL DUTIES

Working directly with the project manager and following up on contracts/estimates, sales, marketing, advertising, and social media management efforts.
Schedule customer estimates and jobs ensuring all parties are well informed and available
Answer incoming calls & e-mails; addressing customer needs directly and/or referring calls to the appropriate manager.
Work with field staff to collect daily time sheets and ensure they are completed with accuracy.
Data entry of daily job reports into CLIP database (job cost software)
Assist the office manager with A/R calls and e-mails (collection efforts as needed)
Other misc. admin duties/projects as assigned

Minimum High School Diploma or GED.
Excellent attention to detail, strong work ethic and great attitude
Efficient organization, leadership, planning and time management skills
Strong MS Office Skills.
Ability to multi-task.
Ability to prioritize and adjust schedules as necessary.
Excellent written and verbal communication skills