Personal Assistant (based in Malta)

We are seeking to recruit a Personal Assistant, who will be supporting the Chief Legal Officer and the Administrative Executive within a renown group of companies. If you are looking for a dynamic role and would like to further your career, we at ceek would like to hear from you.

What is expected of you?

Providing support in the preparation of corporate documentation such as M&As, resolutions, MFSA forms, minutes of board meetings, etc, and generally aiding in the provision of company secretarial services
Devising and maintaining offices systems, including data management and filing of contracts, searches, legal and court documents
Assisting in the management of Legal Office’s internal advice portal
Making, taking and screening phone calls, enquiries and requests, and handling them as appropriate
Handling and maintaining of CLO’s electronic diary, coordinating and fixing appointments and ensuring that court diary is up to date
Taking notes, dictation or minutes at meetings and provide general assistance during presentations
Meeting and greeting visitors
Dealing with incoming email, faxes and post
Carrying out background research as requested and presenting findings
Organising meetings and assisting and supporting the legal team in the preparation for meetings and sittings, and appearing as required before courts, arbitration and administrative tribunals
Planning, executing and participating in special projects / assignments
Performing tasks in pursuit of the achievement of business and organizational goals

What are you expected to bring?

Excellent written and verbal communication skills in English and Maltese; other languages will be considered an asset
IT proficient, with experience of MS Outlook, Word, Excel, PowerPoint, database management and other major software applications
Keen to develop his / her experience through training, qualification and continuing professional development
Strong interpersonal and organisational skills
Ability to perform under pressure

What’s in it for you?

Opportunity to work within a prestigious group of companies
Career prospects