HR & Office Manager

Our client is looking for a Human Resources and Office Manager to work with their young but fast-growing company. As HR and Office manager, you will be responsible for managing the employee life cycle and administering employee benefits whilst ensuring the smooth running of the office on a day-to-day basis.

Main HR Responsibilities:

First point of contact for recruitment related activities including: Applications, CV screening, candidate contact screening, scheduling interviews, following up on applications, hiring, on-boarding, training etc.
Liaising with recruitment service providers and drafting job descriptions
Ensure proper filing of candidate profiles and recruitment process information
Compile and update employee records
Drafting contracts, offer letters and any relevant employee-related documentation
Handle the relocation process for any candidates relocating to Malta
Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements, conducting investigations, and maintaining records
Helping with on-boarding newly hired employees: Ensuring all equipment, hardware and software are requested and delivered fully functional
Assisting in payroll preparation by providing and (keeping record) of payroll adjustments (absences, bonus, leaves, sick etc)
Conduct performance reviews and prepare company retrospectives every quarter

Office Management responsibilities as needed:

Performing administrative duties necessary for the smooth running of the office
Responsible and accountable for the improvement of day to day operations and procedure set up
Managing telephone calls and correspondence (emails, letters, packages, etc)
Reception duties: Greeting and welcoming visitors entering the office
Managing of office supplies/stationery: Procurement, price negotiation, budgeting, stocking and ordering and vendor relationships
Liaising and ensuring good communication with office service providers
Maintaining the order of overall conditions of the office and arranging necessary repairs/improvements, furniture etc.
Coordination of small activities like meals in the office, events, celebrations, parties etc.
Managing and booking travel arrangements when necessary
Assisting colleagues whenever required
Running occasional office related errands

Requirements:

Degree in Human Resources Management or equivalent
Experience within a similar role, iGaming industry experience preferred
PC literacy: MS Office, any HR-related software such as BAMBOO considered a plus
Good knowledge of labor law & HR procedures
Excellent written and verbal English communication skills to deal effectively with employees at all levels
Professional when dealing with sensitive topics
Strong time management skills and ability to multi-task and prioritize work
Willingness to listen to employees’ concerns

to be discussed