Executive assistant

Fast-growing Silicon Valley company is looking for an Executive Assistant. Our company has six offices across three different continents, but the majority of the team works remotely. As an executive assistant, you will provide support and clerical assistance to an executive. You must have experience in managing and scheduling, problem-solving, and time management. You must be capable of independently leading a project from start to finish. We offer a full-time remote job with zero work commute. Your schedule is flexible — only you control your hours. If you're highly motivated, versatile, smart, persistent, and a great teammate, we want to hear from you!

You will:

1. Provide high-level administrative support to the CEO
2. Handle and solve all of the CEO's daily business and personal issues
3. Manage calendar planning and email inbox sorting
4. Coordinate daily task flow
5. Do research in data management, program development, and resource allocation
6. Organize and maintain personal and business-related documentation and files
7. Keep records and accounts
8. Communicate with team members
9. Handle essential web research and carry out background research
10. Provide regular milestone reporting
11. Handle sensitive documents confidentially
12. Make travel arrangements — researching and booking accommodations, flights, and travel itineraries

We're looking for someone with:

1. Proficiency in spoken and written English
2. Excellent communication skills
3. A responsible working style and outstanding organizational and problem-solving skills
4. The ability to focus on details and plan
5. The ability to see the big picture
6. The ability to interact clearly via phone and email

Nice to haves:

1. Experience in managing/leading projects, teams, people
2. Demonstrated analytical and critical-thinking skills
3. University degree in Management and Administration
4. The ability to absorb, synthesize, categorize, and delegate information
5. Prior experience at a growth stage Internet/software company