ADMINISTRATION MANAGER

RESPONSIBILITIES

Supervise the admin department, provide coaching and guidance to the team to have the tasks done
Monitor costs and expenses of the company
Prepare and update budget/promo reports for all the departments/languages
Share the budget file with Head Office
Share the team incentives with the external accountant
Take care of all the promotions
Prepare reports for fringe benefits
Coordinate with payroll the info to prepare the salary (promotions, fringe benefits, fines)
Update the file for IT orders and check about all the deliveries and payments
Cooperate and coordinate with IT department and Security to create and organize new areas in the office
Check and approve the invoices from Arcobaleno and check the time schedule
Prepare the documentation required for work permits and deal with lawyers/Identity Malta
Cooperate with other departments like HR, Payments, IT and assist the other managers
Create/improve the procedure/administrative filing
Monitor and purchase needed items and office equipment
Coordinate, fill and check the surveys
Supervise the cash box and the credit card
Find new benefit for the employees
Deal with office suppliers (like VITAMINA, ARCOBALENO, SCAN…)
Organize team building event/ leisure activities (internal and external)
Organize company events externally
Organize Marathon Day and staff party (with HR)
Handle different requests from the Managing Director

REQUIRIMENS:

Good level of written and spoken English, ideally Italian and/or Maltese speaking
Must have solid experience of Office Management
Good knowledge in MS Office and Internet programs;
Manages to work in a fast-paced environment;
Able to implement internal processes
Works Independently
Ability to organize and prioritize job tasks

to be discussed