Office Assistant

The Office Assistant role at Soft Tehnica goes above and beyond the scope of a typical OA position. You will become the right hand of your team, always anticipating their needs, requirements and constantly being one step ahead of the game. Your goal is to take away any tasks possible from their daily role giving them the ability to use their time in the most productive way possible, while always maintaining confidentiality, integrity & professionalism.

The ideal candidate will be very positive, dynamic, enthusiast, curious and will have a lot of apetite for development. Our kind of OA loves being around people and being helpful, is creative, proactive and able to use her/his skills on a variety of projects. Our new colleague will anticipate the needs for support for all the departments of the team and is always ready to get involved and learn on the go in new activities.

As an Office Assistant you must represent our company in a professional manner by being responsible, punctual and self-motivated. You must also be highly detail-oriented and organized with excellent analytical skills and ability to pinpoint problems and find creative solutions.

What you will do
This position will perform a variety of administrative responsibilities and your role will be to take care of the working space and support the coleagues from your entire team, but it is not limited to:
– You will be the face and voice that our customers first hear on the phone and see when they come into our office, which means that you are very friendly and smiling person;
– You will provide administrative support for all the departaments, which means that you have a high dose of energy and you like to be in permanent move;
– You will answer incoming calls and e-mails and direct them to the members of the team;
– You will master all information, procedures, workflow processes and will be able to respond to different requests, which means that you like take the initiative, to make changes and to be involved in a lot of projects and tasks simultaneously;
– You will prepare and organize contracts, documents and invoices, which means that you are detail – oriented and you have a great sense of observation;
– You will manage and organize files, data and reports;
– You will manage the supplies and protocol products;
– You will receiving and distributing packages from the front desk and you will send packages to our customers;
– You will assist in the coordination of staff and other company events;

How we picture you
– Solid computer and software skills (especially Microsoft Office Suite, email and the Internet);
– High level of energy and action oriented;
– Excellent verbal and written communication and interpersonal skills;
– Strong organizational and time management skills;
– Accuracy and attention to details;
– Ability to multi-task and manage multiple projects simultaneously in a fast-paced environment;
– Ability to take initiative and work independently with little direction and supervision;

What is in it for you
– Opportunity to grow your existing skills and develop new ones;
– Modern office building, centrally located;
– Office perks including chill out area;
– Coffee and tea;
– Medical subscription;
– Team activities, team buildings.