HR & Office Manager (ref 7765)

Responsibilities:
Human Resources
Recruitment: Assist with recruitment job postings, candidate screening, interview scheduling and communication with candidates and assist with the candidate selection leading to hiring. Primary point of contact for recruiters
Orientation: Provide new employees orientation and liaise with IT and hiring manager and facilitate work station set up and computer equipment requirements; as well as the on boarding
Payroll: Monthly preparation of the payroll information and liaise with Payroll Service Provider
Benefits Administration: Set up and administer the Health Benefits program
HR Information Systems and Personnel Files: Maintain HRIS and personnel files
Employee Relations: Provide assistance to employees and answer questions regarding company policies, procedures, issues or concerns. Issue employment letters when requested
Legislation Compliance: Maintain and ensure that the company is in compliance with the employment laws of London
Attendance and Leave Requests: Maintain accurate record of attendance and leaves and submit monthly reports
Collaborate with Finance and prepare and submit monthly reports/summaries
Any Other HR Duties: Facilitate any other HR duties as required

Office Administration
Assume General Office Administrator duties including:
Procurement: Maintain adequate supply of office supplies, equipment and refreshments and facilitate requisitions and deliveries. Review Purchase orders packing slips, invoices and prepare for payment. Liaise with service providers and vendors and negotiate for optimum value for the Company
Finance/Accounting: Liaise with Finance and submit by-monthly accounting report as required by headquarters. This includes Employees’ expense reports, Credit Card usage, and any other office disbursements. Petty Cash Management
Mail and Postage: Handle company mail
Premises: Liaise with the Office Landlord for office maintenance and facility management; including maintenance of kitchen appliances
Office Security: Manage office access system ensuring that keys are issued to the appropriate personnel and ensure they are maintained secure
Housekeeping: Facilitate office cleaning and maintenance services
Ensure health and safety procedures are implemented
Emergency Procedures: Organize fire-drills and ensure employees are aware of emergency procedures
General Office Administration Duties: Provide support to managers and employees as required

Requirements:

Minimum 3 years of HR experience in HR, covering all areas of HR including recruitment, orientation, HRIS, benefits administration, etc.
Knowledge of employment legislation of London is essential
Effective oral and written communication skills
Enthusiastic and positive approach to work
Self-starter but ask for help when needed
Excellent interpersonal and organizational skills
Ability to identify and resolve problems in a timely manner
Ability to maintain confidentiality

to be discussed