Administrative Support

Job Title : Administrative Support
Job Location : Anderlecht, Belgium
Job Duration : 6 months renewable

Requested:
• Trilingual: FR-NL and english;
• High flexibility in terms of tasks and in terms of working hours ( could start at 07h15 till 17h18 - should be flexible within the team to make different schedule);
• To work in a demanding working environment;
• First administrative experience is mandatory (at least 1 year of relevant experience);
• First administrative experience in a Medical and/or Clinical environment is a real asset;
• Open for welcoming people (for ex. one of the task will be : Managing volunteers phone calls and visits)
• 39 hours a week

Scope of Services:
• Developing and maintaining unit volunteer recruitment capability to conduct a broad range of exploratory development studies;
• Recruiting, orienting, scheduling and ensuring compensation for all volunteers and subjects participating in clinical research studies;
• Ensuring that recruitment procedures are carried out properly following ICH GCP, scientific, medical, and ethical principles, within regulatory requirements/guidelines, and standard operating procedures;
• Assisting in different secretarial, financial, regulatory and clinical trials source documentation related matters (e.g. Managing volunteers phone calls and visits, recording study data, maintaining source documentation, updating volunteer database specific to study participation, assistance in organizing meetings and travels, diary and meetings management, letters and mail administration, purchasing/orders management, contact with the suppliers, budgets set up and management, monthly expenses justification, bank account management, payment of the volunteers,…);
• Participating in protocol related activities such as assistance in the review of the informed consent documents for assigned protocols, responding to queries specific to subject data collection, acting as witness for the study medication administration in accordance with protocol.