Administration Manager

Responsibilities:

Update the annual returns of companies;
Opening of bank accounts forms and to do online registration with online banks;
Register share transfer forms with Inland Revenue and
Upload online submissions of Company formations, Liquidation forms; change of Auditors and Form Ts for share transfer;
Will assist with the application of Taxation Refunds with the International Tax Unit. (This will be carried out by the Tax Partner but he/she will assist with the submission and follow up)
Compile the necessary KYC documentation of clients when onboarded
Prepare profile on customers;
Carry out a source of wealth exercise and source of funds.
Establish connected undertakings and an organigram;
Assisting with submitting the necessary questionnaires to FIAU and MFSA;
Research and summarize articles as requested and circulate newsletters internally.
Updating the company website with any new content given by the managers;
Assisting the managers with the administration and follow up for tax payments and VAT payments when due;
To assist in the administration of the office co-ordination particularly in the handling of files.
To update the Drives and organize the folders in the system;
To attend to MBR to register documents;
To assist in giving quotes to clients in Italian and English with the assistance of the Managing Partner;
To assist in debtor chasing with the assistance of three other managers;
Looking for Tenders on the site and forward to Managers for evaluation.

Requirements:

The candidate shall be an-all rounder and have some experience in a similar environment
Be able to write and speak Maltese & English fluently (Fluent Italian would be considered an asset);
Have knowledge of basic accounting;
Have knowledge of basic Marketing;
Knowledge of compliance software by LEXO would be considered a plus;
Be a diligent and organized person and have experience filing documentation in a timely planned manner;
Be flexible and have the motivation to learn.
Have skills in PowerPoint presentations.
Have a clean driving license

to be discussed